10 Jobs to Outsource to an Administrative Consultant to Grow Your Coaching Business

Do you feel overwhelmed when you look at your to-do list? Are you starting to feel like you are spending too much time on “administrivia” rather than with your coaching clients? As I’ve mentioned before, the things that can be taken off of your plate by working with an Administrative Consultant (sometimes referred to as a virtual assistant) are endless, but let’s just go with 5 that can help you immediately. After all, there are only so many hours in the day: wouldn’t you rather be working with your clients, growing your business and making more money, all while having more time for your friends and family? Of course you would!

1. Helping with your email marketing. This can include creating a new list in email marketing software such as MailChimp, AWeber, Constant Contact, etc., updating current lists, creating and scheduling broadcasts, creating and scheduling auto-responders, and creating and sending email newsletters.

2. Publish blog posts and manage / reply to comments.

3. Create surveys and form and document template creation. Thinking of conducting a survey of your clients or your list? How about re-formatting your client intake questionnaire or welcome packet?

4. Preparation of training materials / teleseminar and webinar set-up. Your administrative consultant can also be on hand for testing prior to your event, as well as online during the event to help troubleshoot any issues that arise.

5. Social Media Management. This can include setting up Facebook fan pages or groups, promoting Facebook pages, setting up a Twitter account, scheduling Tweets, creating images for Pinterest, and much, much more.

6. Client / customer service. An Administrative Consultant can respond to client inquiries, follow-up, reply to emails, return phone calls and schedule / reschedule client appointments.

7. Event management. Are you planning on conducting a workshop or group coaching class? An Administrative Consultant can do venue research, contract negotiation, arrange for catering, AV needs and collateral materials, as well as manage your attendee list.

8. Travel management. Are you traveling to attend seminars or conferences? Perhaps planning on conducting your own workshop in another city? Have your Administrative Consultant research (and book) flight and hotel options, arrange a rental car or other transportation as well as research items of interest / restaurants in your destination city.

9. Client relations. Have your Administrative Consultant send birthday or holiday cards (or ecards), thank you gifts, attendee gifts for workshop attendees or speaker gifts for any guest speakers at your seminars.

10. Preparation of workshop materials. This can include PowerPoint presentations, agendas, handouts or worksheets, as well as sending out follow-up materials after your workshop, or links to recordings of your presentation.

My guess is that one or more of these items has crossed your mind as either being something that you’d rather not spend time on, or perhaps in the case of a newsletter or creating a survey, something that’s been in the back of your mind for a while, but keeps dropping to the bottom of the to-do list. Why not let an Administrative Consultant handle it for you?